An employee handbook, also sometimes called an employee manual or a policies and procedures manual, is a document that tells your staff members what to expect when they work for you. Although it often deals with practical details like vacation time, benefits, disciplinary procedures and so on, it can also be a great place to introduce your employees to the company in other ways.
Use clear and attractive language. Focus on the positives. Even when you are indicating a prohibition (e.g. no smoking indoors) explain why it’s important and how it adds value. Speak to your audience. Avoid using passive voice or addressing abstract entities (e.g. “the employee.”) Use “you”.The employment contract outlines important details specific to that individual employee; the employee handbook applies to all employees and sets out your company policies and working practices. It establishes how the company complies with employment law, the standards it expects from it's employees, and how complaints from or about employees will be addressed.Company rules are found in your Employee Handbook. One example would be sexual harassment. It is illegal in the United States to subject others to unwelcome sexual conduct in a work situation. If you are going to write a business policy, you would start with the law or regulation issued by the Equal Employment Opportunity Commission (EEOC).
How to write an employee handbook An employee manual should be well-organized and clearly written. Once you know what material you want to include, create an outline with a logical structure. For example, it probably makes sense to group all your business’s benefits together in one section.
Writing a health and safety policy. Your business must have a health and safety policy, and if you have fewer than five employees, you don’t have to write anything down. Most businesses set out their policy in three sections: The statement of general policy on health and safety at work sets out your commitment to managing health and safety.
New Release of “How to Write a Policies and Procedures Manual” is now available. Training your employees consistently; and Identifying acceptable and unacceptable behaviors (and encouraging or discouraging them). Prioritize Company Needs and Set Goals.
Even if your business has only a handful of employees, keeping your basic policies and procedures well documented through an employee handbook and procedures manual is always a good practice. Whatever effort may be required to get basic company information in print or on your intranet can save you time and headaches down the road.
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These manuals on how to write a policy and procedure manual serve as a guide and reference tool for managers, supervisors and every staff of an organization. A policy and procedure manual has several purposes in a business with the major one being to document the principles and policies that control the business’ divisional practices.
HR policies can also speed the decision-making process by ensuring that clear guidance is readily available to cover a range of issues. Most importantly for many organisations, HR policies can help avoid involvement with employment tribunal claims by providing guidance for managers that accurately reflects the prevailing regulations.
A health and safety policy sets out your general approach to health and safety. It explains how you, as an employer, will manage health and safety in your business. It should clearly say who does what, when and how. If you have five or more employees, you must write your policy down.
How to Write a Company Policy Handbook Guide. Creating a company policy handbook might seem like the beginnings of bureaucracy and red tape, but it can start as a simple process that helps create.
An employee handbook is important for your business; it helps you define your business and employee policies and procedures. How to write a handbook effectively? Use an employee handbook template and develop your policies for code of conduct, employee sick days, hours of work, training and development, and other policies and practices that are specific to your business.
User Guide to Writing Policies. INTRODUCTION Administrative policies align operations, set behavior expectations across the university system and communicate policy roles and responsibilities. You, as the policy owner or writer, have the important task of reaching your intended audience with policies that are clear, easily read, and provide the right level of information to the individuals.
A policy is a principle or regulation that is a vital part of your company culture. Effective policies can help businesses to reduce risk, increase efficiency and optimize productivity. Ensure your policies follow the policy writing template and use clear and actionable language.
Writing Effective Policies and Procedures: A Step-by-Step Resource for Clear Communication by Nancy J. Campbell (AMACOM, 1998). Pretty basic, but a good checklist of steps for getting the manual written and used. How To Write An Effective Policies And Procedures Manual And Employee Handbook (Gene Levine Associates, 2000). Internet Sites.
The purpose of this policy is to set forth XYZ Company's statement of policy and procedures for handling employee absences and instances of tardiness. The objective of this policy is to promote the efficient operation of the company. 2. Scope. The scope of the policy reveals to whom the policy pertains.